A REMINDER – about arranging SMALLER / LOCAL PERFORMANCE EVENTS

We now have a number of Performance Events booked and listed on our SDFS Diary Page – with thanks to John our Events Organiser for his hard work. In addition to these larger events many of our singers have expressed interest in singing at smaller or more local events and occasions, which may require fewer singers.

After discussions about how best to get these smaller events onto our programme (but leave John’s time free to focus primarily on the larger, Main, events) it has been suggested that the smaller occasions could be managed by the singer bringing the event to the SDFS’ attention, or by any other singer willing to take this on.

SO – If you have had an invitation, or have an idea, for the SDFS to perform at such an event – AND you or another singer are willing to manage the arrangements for SDFS to participate – then, providing there are no major clashes with an event already listed and enough singers are available, the event will be added to the others listed on our website.

WHAT YOU NEED TO DO if you would like to add a small or local Event to the performance list ....

1. Let John know the event details as soon as possible (you can contact him via the SDFS email address southdownsfolksingers@gmail.com), and please include a brief notice about the event which he will forward to Keith our Web Administrator to post on our website’s new “Proposed Events” page. (A prompt to this will appear on the “Latest News” page.)


2. The notice must provide details of the event and the contribution the SDFS is being asked to make – name the singer who is leading on the arrangements, – and invite singers (from any locality) to respond to them if they would like to join in (giving a closing date for replies). (The SDFS email address can be given for replies, to avoid personal contact details being displayed, and John will forward the messages to the nominated singer in charge.)


3. Please let John know the names of any singers volunteering who have not used the SDFS address for their reply, and also keep him up to date with plans and progress (so that he can maintain an overview of all our engagements for future planning).


4. Once singer numbers are known by the given deadline another notice should be prepared and sent to John for Keith to post on the website, to confirm and share final plans if enough singers have volunteered or to cancel if insufficient interest. If the event is confirmed it will be transferred into the “Diary Dates” list.


5. When choosing the songs for a small group of singers, tried and tested material will enable a more confident performance without needing to arrange extra rehearsals, and if for a more informal occasion a musical lead ‘out front’ may not be necessary.

Let’s celebrate the South Downs Songs whenever and wherever we sing!
Henny